Lauren N's Business Letter Examples

I, along with the majority of you, hate writing business letters. However, they are required in the professional world today. There are many instances where you may need to write a letter in a business format. For example, the way in which you write your application and cover letters may make you stand out next to your fellow competitors. Format, font, punctuation and wording play a huge role in the message that actually reaches the recipient. I always write a thank you letter, which is a form of a business letter, to my clients, prospective employers, or to anyone who has done anything or me that deserves thanks! Just yesterday, I wrote a thank you letter to a neighboring store that gave my work some supplies that we ran out of. It was a small gesture that, I’m sure, they’ll remember. Below is a YouTube video that explains how to write a proper business letter followed by an example that you could follow, if needed.



Sample Business Letter

Mrs. Clara Winters --------Return Address
12187 S. Polo Dr.
Fairfax, VA 22030

May 26, 1998 -------- Date

The Tiny Tots Toy Company -------- Inside Address
15456 Pyramid Way
College Park, FL 33133

Dear Customer Service Representative: -------- Salutation

I recently purchased one of your Tiny Tents (Model # 47485) for my three-year old. Unfortunately, afterviewing the components that came with the product, I discovered that four of the parts were missing. Also, the instructions that came with the tent are incomplete. Both of these situations have resulted in the tent remaining unassembled and unacceptable as a toy for my daughter.

I am writing to request replacements for the missing parts, and a copy of the full set of assembly directions for the model I purchased. If reasonable arrangements are not made within ten business days, I will return the tent to the store I purchased it from and expect a full refund. To assist you in processing my request, I am including a copy of my sales receipt and a list of the missing parts.

I have purchased other toys manufactured by your company in the past, and have always been impressed with the quality and selection Tiny Tots has made available to its customers. I sincerely hope this is a one-time incident, and that any future purchases I make will live up to the standard my family has come to expect from your company.

Sincerely,-------- Closing

Signature

Clara Winters -------- Typed Name and Position

Enclosures: 2 -------- Abbreviations

(http://www.gmu.edu/departments/writingcenter/letter.html)